Terms and conditions

GENERAL TERMS OF USE OF THE ONLINE OOTI SOFTWARE SERVICES AVAILABLE ON THE WWW.OOTI.CO WEBSITE

APPLICABLES A COMPTER DU 23 JANVIER 2020

 

Recitals

 

The services offered by AXONEPRO through the management software for architects, “OOTI,” enable users to benefit from administrative management solutions for business processes using various features. OOTI » permettent aux utilisateurs d’obtenir des solutions de gestion administrative sur des processus métier à l’aide de diverses fonctionnalités.

 

Access and use of the services offered by AXONEPRO through its “ OOTI OOTI” software are subject to these General Terms of Use and imply the express, prior, full and unconditional acceptance by users thereof, and of the AXONEPRO confidentiality policy.

 

AXONEPRO recommends that users save a printed version of the General Terms of Use applicable at the time the services are used, for their personal archives.

 

 

Article 1: Definitions:

 

In the context of these General Terms of Use, the terms used below shall have the following meanings, whether they are used in the single or plural form.

 

  • Application”: means the tracking application offered by AXONEPRO, making it possible to:
    • access certain Services, particularly an overview of:
      • the dashboard;
      • the project management feature;
      • the resource management feature;
      • the budget tracking feature (measures efficiency and profitability);
      • the finance management feature (invoice management, revenue monitoring and cost control);
      • the task manager;
      • the internal blog;
    • how to edit expense reports and work schedules using the budget tracking feature;

 

  • “AXONEPRO”: means the French simplified joint-stock company (société par actions simplifiée), AXONEPRO SAS, with a share capital of 5,000,000 euros, registered with the Trade and Companies Register of Nanterre under No. 834 181 992 and whose registered offices are located at 15, Rue Jeanne Braconnier – 92360 Meudon (France), which publishes the Website and Application and offers the Software and the Services;

 

  • “Account”: means the user account created under the conditions provided for in Article 5 of the General Terms and Conditions of Subscription, accessible from the Website and enabling the User to subscribe to and use the Services;

 

  • “General Terms and Conditions of Subscription”: means the general terms and conditions of subscription defining the terms and conditions of subscribing to the Services through the Website by the Users;

 

  • “General Terms of Use”: means these terms governing the use of the services by the Users;

 

  • “Login details” means the login ID and confidential code or password enabling the User to access their Account;

 

  • Softwaremeans the architecture agency management software named OOTI belonging to AXONEPRO and accessible from the Website;

 

  • “Confidentiality Policy”: means the AXONEPRO confidentiality policy accessible under the heading “Confidentiality Policy” on the Website;

 

  • Services» : désigne les services proposés par AXONEPRO à travers le Logiciel et permettant aux Clients d’obtenir des solutions de gestion administrative sur des processus métier notamment par l’intermédiaire de plusieurs fonctionnalités à savoir :
    • Un tableau de bord ;
    • A project management feature;
    • A resource management feature;
    • the budget tracking feature (measures efficiency and profitability);
    • the finance management feature (invoice management, revenue monitoring and cost control);
    • the task manager;
    • Un blog interne ;
    • An online chat as well as frequently asked questions (FAQ);

 

  • “Website”: means the AXONEPRO website available at the following address: https://www.ooti.co and from which the Clients may sign up for and use the Services. The Website includes in particular all IT components (particularly software and IT developments and Web pages, including programmes in source and object code, preliminary design work, specifications, and preliminary studies, the user documentation regarding the use and operation of the website), the graphic charter (including projects, models, prototypes, and plans), the infrastructure, as well as the content (particularly the texts, sounds, still or animated images, videos, and databases);

 

  • “Smartphone”: means smart mobile phones used to access applications through an internet network;

 

  • « Tablette » : désigne les écrans tactiles permettant d’accéder à des applications par l’intermédiaire d’un réseau internet ;

 

  • “User”: means any natural person or legal entity who has created an Account as a professional and who accesses and uses the Services.

 

 

Article 2: Purpose - Enforceability

 

Les Conditions Générales d’Utilisation ont pour objet de définir les termes et conditions selon lesquelles les Utilisateurs accèdent et utilisent les Services accessibles à partir du Logiciel.

 

Les Conditions Générales d’Utilisation sont systématiquement portées à la connaissance des Utilisateurs pour leur permettre d’accéder et d’utiliser les Services. Elles s’appliquent de façon exclusive à toute utilisation des Services et prévalent sur toutes autres conditions, à l’exception de celles qui ont été acceptées expressément par AXONEPRO. Par conséquent, toute autre condition n’engage AXONEPRO qu’après confirmation écrite de sa part.

 

IMPORTANT: NOTE TO USERS

 

ANY USE OF THE SERVICES IMPLIES THE EXPRESS, PRIOR, FULL, AND UNCONDITIONAL ACCEPTANCE OF THE GENERAL TERMS OF USE. BY TICKING THE BOX: “I have read and accepted the terms of service and privacy policy.” BY ACCEPTING THEM WHEN ACTIVATING THE SERVICES, THE USER ACKNOWLEDGES THAT THEY ARE BOUND BY ALL OF THE GENERAL TERMS OF USE. ANY USE OF THE SERVICES IMPLIES THE EXPRESS, PRIOR, FULL, AND UNCONDITIONAL ACCEPTANCE OF THE GENERAL TERMS OF USE. BY TICKING THE BOX: “I have read and accepted the terms of service and privacy policy.” BY ACCEPTING THEM WHEN ACTIVATING THE SERVICES, THE USER ACKNOWLEDGES THAT THEY ARE BOUND BY ALL OF THE GENERAL TERMS OF USE.» ET EN LES ACCEPTANT LORS DE L’ACTIVATION DES SERVICES, L’UTILISATEUR RECONNAIT QU’IL EST TENU PAR L’ENSEMBLE DES CONDITIONS GENERALES D’UTILISATION.

 

 

Article 3 : modifications des Conditions Générales d’Utilisation

 

3.1- 3.1- AXONEPRO reserves the right to modify the General Terms of Use at any time, particularly in order to take into account any legal, case law, editorial, functional and/or technical changes regarding the Website, the Software, the Application, and/or the Services.

 

The version that takes precedence is the version accessible online as of the day of use of the Website, the Software, the Application, and/or the Services.

 

Any use of the Website, the Software, the Application, and/or the Services by the User after the publication of amended General Terms of Use implies the acceptance by the User of the new General Terms of Use.

 

3.2- Les Conditions Générales d’Utilisation sont mises à jour régulièrement. Par conséquent, les Utilisateurs sont invités à les consulter à chacune de leur visite sur le Site Internet et/ou sur l’Application.

 

3.3- Dans l’hypothèse où les Utilisateurs sont en désaccord avec les Conditions Générales d’Utilisation modifiées, ils devront cesser d’accéder au Site Internet et/ou à l’Application et d’utiliser le Logiciel et les Services. L’utilisation du Site Internet, du Logiciel, de l’Application et/ou des Services par les Utilisateurs après publication des nouvelles Conditions Générales d’Utilisation vaudra acceptation sans réserve et expresse de ces dernières par les Utilisateurs.

 

 

Article 4: Prerequisites for the use of the Services

 

4.1- 4.1- The use of the Services assumes that the Users:

 

  • have an internet connection;
  • possess a Smartphone and/or Tablet connected to an internet network;
  • access the Website or the Application;
  • create an Account according to the terms and conditions provided for in Article 5 of the General Terms and Conditions of Subscription.

 

4.2- 4.2- Users hereby warrant that they have the full legal capacity to use the Services, and particularly:

 

  • being of legal age;
  • being legally capable and having the full possession of their intellectual and cognitive faculties (and particularly are not in a state of dependence, under guardianship and/or under curatorship.
  • have the necessary authority to commit the company they represent;
  • not being a competitor of AXONEPRO and/or not using the Services and/or the Software and/or the Application for the purposes of competing with AXONEPRO, fraudulently, and/or in a way that harms the interests of AXONEPRO.

 

4.3- 4.3- AXONEPRO cannot be held liable in for any use of the Services by persons who do not meet the conditions provided for in Articles 4.1 and 4.2 of the General Terms of Use.

 

 

Article 5 – Terms and conditions of the use of the Services

 

IMPORTANT: NOTE TO USERS

 

AXONEPRO reminds Users that, in order to benefit from the Services, Users must create an Account according to the terms and conditions described in the General Terms and Conditions of Subscription.

 

AXONEPRO informs Users that the Services are only available in French and in English.

 

En outre, AXONEPRO ne saurait en aucun cas être tenue responsable des erreurs résultant du renseignement par l’Utilisateur d’informations erronées.

 

5.1 - Use of the dashboard

 

AXONEPRO enables Users to access, under the “Home” tab, a dashboard divided into six (6) sub-tabs making it possible to continuously access a summary of the different features. Home » à un tableau de bord divisé en six (6) sous-onglets permettant d’accéder en permanence à un récapitulatif des différentes fonctionnalités.

 

Therefore:

 

  • les sous-onglets « résumé» permettent :
    • d’obtenir un aperçu du montant facturable en euros, des factures non réglées et des factures en retard ;
    • d’obtenir un aperçu de la synthèse financière par année exprimée en pourcentage du chiffre d’affaires réalisé, des coûts réalisés et de la marge réalisée ;
    • d’obtenir une vue d’ensemble du planning des projets matérialisée sous forme d’un diagramme avec la possibilité de ne choisir que les phases actives;
    • d’accéder à une rubrique premiers pas en 10 étapes qui se coche automatiquement quand l’une des étapes a été réalisée ;
    • d’accéder à une rubrique pour écrire une note privée ;
    • d’obtenir un aperçu du blog ;
    • d’obtenir un aperçu des rapports à venir ou passé ;
    • d’obtenir un aperçu des évènements pour les trente (30) prochains jours ;

 

 

  • le sous-onglet « commercial » du tableau de bord permet d’obtenir :
    • un aperçu du nombre des opportunités et des propositions en cours ;
    • le montant en euros de la valeur du pipeline, c’est-à-dire le montant de la valeur des opportunités en cours ;
    • un détail des opportunités classées soit par commercial soit par prospect ;
    • un détail des propositions en cours ;

 

  • le sous-onglet « projet» du tableau de bord permet d’obtenir :
    • un aperçu du nombre de projets en cours et de projets terminés ;
    • une vue d’ensemble du planning des projets matérialisée sous forme d’un diagramme avec la possibilité de ne choisir que les phases actives :
    • un aperçu des évènements pour les trente (30) prochains jours ;

 

  • le sous-onglet « ressources » du tableau de bord permet d’obtenir :
    • un aperçu du nombre d’heures à réviser, de congés à réviser ;
    • un aperçu du nombre d’utilisateurs actifs ;
    • un détail des budgets par utilisateur par mois ;
    • un détail des budgets par projet par mois  ;

 

  • le sous-onglet « facturation » du tableau de bord permet d’obtenir :
    • un aperçu des montants non facturés en euros HT, non réglés ou en retard en euros TTC ;
    • un détail des projets facturables ;

 

  • le sous-onglet « profil » du tableau de bord permet :
    • d’obtenir une vue d’ensemble du planning des projets matérialisée sous forme d’un diagramme avec la possibilité de ne choisir que les phases actives;
    • d’accéder à une rubrique pour écrire une note privée ;
    • d’obtenir un aperçu du blog ;
    • d’obtenir un aperçu des évènements pour les trente (30) prochains jours.

 

Users have the option of managing the tabs of their dashboard. To do this, they must click on the icon representing a sprocket in the upper right corner of the page and untick or tick the desired tabs, then click on “Apply.” Appliquer ».

 

5.2- Using the project management feature

 

The full project management feature is made available solely through the Website. Only an overview of projects will be available on the Application.

 

Through the project management feature, divided into two (2) sub-tabs in the interface named “Leads” and “Projects,” AXONEPRO offers Users support in the administrative management of the User’s projects, from their set-up and at each step of the project, including a timetable developed in accordance with the User’s clients’ expectations. Sales » et « Projets », AXONEPRO propose aux Utilisateurs un accompagnement dans le pilotage administratif des projets de l’Utilisateur, depuis leur création et à chaque étape de ceux-ci, intégrant un planning établi en conformité avec les attentes des clients de l’Utilisateur.

 

To manage projects, Users must:

 

  • click on the sub-tab entitled, “Staff.” Sales » dans l’éventualité où le projet n’a pas encore fait l’objet d’un accord contractuel avec le client de l’Utilisateur. Le projet sera alors appelé « projet commercial».

 

From this interface, and once the User has clicked on “Start,” they access all of their commercial projects, their rejected or archived commercial projects, and can freely navigate from one project to the other particularly by using a search bar. Démarrer », il accède à l’ensemble de ses projets commerciaux, ses projets commerciaux refusés ou archivés et peut naviguer librement d’un projet à l’autre en s’aidant notamment d’une barre de recherches.

 

The User can then manage the initial data collected from the commercial project and from its clients, determine the fees for the project, and generate client proposals, and also create timelines.

 

First and foremost, the User must add one or more commercial projects by clicking on “Add a commercial project” or “New” and by filling in the eight (8) required information sub-categories, particularly the general information regarding the project (title, country, language, VAT, status, address), the information regarding the client, the different phases of the commercial project, the fees, the timetable, and the members assigned to the commercial project. Ajouter un projet commercial » ou sur la case « Nouveau » et en remplissant les huit (8) sous-catégories d’informations à renseigner et notamment les informations générales sur le projet (titre, pays, langue, TVA, statut, adresse), les informations sur le client, les différentes phases du projet commercial, les honoraires, le planning, les membres affectés au projet commercial.

 

The User is also prompted to generate and send a commercial proposal to their client based on the information entered in the eight (8) information sub-categories.

 

Si la proposition commerciale est acceptée et signée par le client, l’Utilisateur peut mettre à jour le projet commercial afin qu’il devienne un projet signé et que l’ensemble des données renseignées se retrouvent dans l’onglet « Projets ».

 

  • click on the sub-tab entitled, “Staff.” Projets» lorsque le projet a fait l’objet d’un accord contractuel déjà signé avec le client de l’Utilisateur.

 

From this interface, and Users can access all of their active, pending, completed, or archived projects, and can freely navigate from one project to another particularly by using a search bar.

 

First and foremost, and like for commercial projects, the User must add one or more projects by ticking the “Add a project” box or the “New” box and by filling in the eight (8) required information sub-categories, particularly the general information regarding the project (title, country, language, VAT, status, address), the information regarding the client, the different phases of the project, the fees, the timetable, and the members assigned to the project. Ajouter un projet » ou sur la case « Nouveau » et en remplissant les huit (8) sous-catégorie d’informations à renseigner et notamment les informations générales sur le projet (titre, pays, langue, TVA, statut, adresse), les informations sur le client, les différentes phases du projet, les honoraires, le planning, les membres affectés au projet.

 

In the case of these two sub-tabs, Users can import existing projects. To do so, they must click on the arrow at the bottom of the “New” box and click on “Import projects.” These imports can also be managed directly under the “Data” sub-tab of the “Settings” tab. Nouveau » et cliquer sur « Importer des projets ». La gestion de ces importations peut également se faire directement dans le sous-onglet « Données » de l’onglet « Paramètres ».

 

5.3- Using the resource management feature

 

The full resource management feature is made available solely through the Website. Only an overview of resources will be available on the Application.

 

Through the resource management feature, divided into two (2) sub-tabs in the interface entitled “Staff” and “Freelancers,” AXONEPRO enables Users: Personnel » et « Freelances »,  AXONEPRO propose aux Utilisateurs :

 

  • to organise their teams around projects;

 

  • to supervise activities by project and by budget;

 

  • to manage and optimise the management of time spent (number of hours and leave requests).

 

 

To manage resources, Users must:

 

  • click on the sub-tab entitled, “Staff.” Personnel ».

 

From this interface, the User can access all staff members, with various details and namely, a photo of each member, their first name, last name, and email address, as well as their status, team, and the number of projects on which the member is assigned.

 

L’Utilisateur accède également à une interface de gestion des salaires lui permettant d’obtenir :

 

  • an overview of the payroll expenses based on the currency chosen beforehand;
  • an overview of the employment contracts of their staff members. To do this, the User is prompted to click on “Add a contract,” and fill out the information, particularly the employee’s name, the payroll team, the contract type, the contract start and end dates, the gross monthly salary, the wage load ratio, the weekly hour limit; Ajouter un contrat » et à remplir les informations à renseigner et notamment le nom de l’employé, l’équipe de paie, le type de contrat, la date de début et de fin du contrat, le salaire mensuel brut, le coefficient chargé de salaire, la limite d’heures hebdomadaires ;
  • The financial summary by month and by year for each employee;

 

  • or click on the sub-tab entitled, “Freelancers.”

 

From this interface, and once the User has clicked on “Start,” they will have access to a directory of all subcontractors (or freelancers), which they can browse through by using a search bar, but also by using a drop-down menu by year and/or by project.

 

The User can then link the subcontractors to the quotes and invoices related to the various projects. Additionally, the User can also store and manage all quotes and invoices received from subcontractors.

 

First and foremost, they must add one or several freelancers by clicking on the “Add a Freelancer” box or on the “New” box and by filling out the subcontractor's details, and in particular, their name and their email address.

 

5.4- Using the budget tracking feature

 

The full budget tracking feature is only accessible from the Website, although the User will have the option to draft expense reports and work schedules from the Application.

 

With the budget tracking feature which divided into two (2) sub-tabs in the interface and entitled “Expense reports” and “Time”. AXONEPRO enables users to measure the effectiveness of their collaborators and the profitability of their projects.

 

To track budgets, Users must:

 

  • click on the “expense reports” sub-tab.

 

From this interface, the User can access all of their expense reports and can freely browse from one to the other.

 

They can sort said expense reports using different filters, particularly:

 

  • the number of expense reports displayed (20, 50, 100 or all reports);
  • the status of the expense reports (not reviewed, not reimbursed, billable, billed, reimbursed, or all statuses);
  • expense reports based on projects;
  • if the expense report is reimbursed or not reimbursed;
  • if the expense report is validated or not validated.

 

First and foremost, the User must add or several expense reports by clicking on “Add an expense report” or “New” and fill out the information required, particularly the name of the agency submitting the expense report and the related project.

 

At a later stage, the User is invited to validate the draft expense report and can then generate the expense report in .pdf format.

 

The User is informed that they can print, delete, mark as validated or convert back to draft each expense report at any time. To do this, they must click on the icon representing three (3) lines in the top right-hand corner of the page.

 

Additionally, the User also has access to two sub-categories:

 

  • a “Validation” sub-category for obtaining an overview of validated expense reports;
  • an “Expenses” sub-category for obtaining an overview of expenses incurred by project, by user, and to find out if these expenses are billable and/or reimbursable;

 

  • click on the “Time” sub-tab.

 

From this interface, the User can access different sub-categories, and namely:

 

  • a calendar for each user. They can view the calendar by week, month, or in list form;
  • A working time manager. They can also add one or more work entries under the “My Time” tab. To do this, the User is prompted to click the “Add a work entry” box and enter the required information. They can also obtain an overview on the “Validation” tab of all hours recorded over the month or over the week and/or hours not reviewed;
  • a time-off manager. They can also add one or more Leave entries under the “Leave” tab. To do this, the User is prompted to click the box representing a plus sign and enter the required information. They can also obtain an overview on the “Validation” tab of all leave requests, and reviewed or not reviewed leave requests;
  • A configuration feature for finding out about public holidays, work entry types (meetings, holiday leave, other) as well as hourly limits;
  • a reminder feature.

 

 

 

6.5- Using the Finance tracking feature

 

The full finance tracking feature is made available solely through the Website. Only an overview of Finances will be available on the Application.

 

Through the finance tracking feature, which is divided into two (2) sub-tabs in the interface, entitled “Invoicing” and “Finance,” AXONEPRO enables Users to:

 

  • monitor the User’s invoicing and generated revenues;
  • control costs.

 

To track budgets, Users must:

 

  • click on the “Invoicing” sub-tab.

 

From this interface, the User can access an overview of totals expressed based on the currency chosen beforehand, not invoiced (excluding taxes), unpaid, late, or paid (including taxes), as well as a summary table of billable projects.

 

Additionally, from this interface, the User can access different sub-categories, and in particular:

  • An invoice manager; They may also add one or more invoices under the “Invoices” tab. To do this, the User is prompted to click the “Add an invoice” box or the box representing a plus sign in the upper right-hand corner of the page and enter the required information. They then obtain an overview of all their invoices, drafts, invoices not sent, paid, or not paid, and can sort invoices based on their status (paid or cancelled), projects, types, and totals expressed including taxes or excluding taxes.
  • A client manager. They can obtain an overview of all their clients and the total balance related to each of them;
  • A quote manager;
  • A freelancer invoice manager.
  • A general cost manager. They can add one or more costs. To do this, the User is prompted to click the “Add a cost” box or the box representing a plus sign in the upper right-hand corner of the page and enter the required information. They can also obtain an overview of all leave requests and generated or budgeted costs.

 

For each of these sub-categories, Users can export data. To do this, they must click on “Export.”

 

Additionally, Users have access to more features, in particular:

  • a bank feature, making it possible to add bank account details;
  • a payments feature making it possible to add payments;
  • a newsletter feature;
  • a configuration feature for finding out and managing invoicing settings;

 

  • or click on the “Finance” sub-tab.

 

From this interface, the User can access an overview of their generated revenues, costs and margin, as well as a summary table of revenues generated by project.

Additionally, from this interface, the User can access different sub-categories, and in particular:

  • revenue tracking, represented in the form of a diagram or a table with forecasts for the upcoming month;
  • cost tracking, represented in the form of a diagram or a table with forecasts for the upcoming month;
  • margin tracking, represented in the form of a diagram as well as a summary table of profits by project;
  • budget tracking;
  • a feature making it possible to add one or more reports. To do so, the User is prompted to click on the “Add a report” box.

 

5.6- Accessing the task manager

 

The User has access to an overview of all tasks.

 

To do so, they must click on the “Tasks” tab. Tasks ».

 

Then, the User can:

  • obtain an overview of the tasks to be performed today, in the future, completed or archived;
  • search tasks based on users;
  • create a new list of tasks.

5.7 - Using the internal blog

The User has the option of accessing an internal blog.

To do this, they must click on the “Blog” tab.

Then, the User can:

  • write and publish posts from the dedicated space entitled “Write a new post” and clicking on “Post.” At any time, the User can edit or delete their post by clicking in the upper right corner of their post and clicking on “edit” or “delete”;
  • add photos by clicking on “Add photos”;
  • create keywords by clicking on “Place tags here.” The keywords will then appear on the right side of the blog;
  • add comments on previous posts;
  • access all of the blog’s posts, which are sorted in chronological order.

 

5.8- Using the online chat and FAQ

Users have the option, throughout their subscription period but only from the Website, to access and use an online chat in order to directly ask AXONEPRO questions regarding the Website, the Software, and/or the Services.

Users are informed that the online chat is available seven (7) days a week, twenty-four (24) hours a day, but any questions from the online chat will only be answered from Monday to Friday, from 9 am to 6 pm. 

Users can also access a FAQ enabling them to obtain general information, particularly regarding the Software, the subscription, and the Services. To do this, they must click on the “Support” tab.

 

5.9 - Other services

Users are informed that they can adjust and customise their profile and change their Account settings at any time.

 

Article 6: Access and availability of the Software, the Application, and the Services

 

The Software and/or the Services, with the exception of the hotline, are accessible via the Website and/or the Application seven (7) days a week, twenty-four (24) hours a day.

They are accessible throughout the User’s subscription period, until the User decides to terminate the subscription in accordance with the terms and conditions provided for in Article 10 of the General Terms and Conditions of Subscription and/or deactivates their account in accordance with Article 11 of the General Terms and Conditions of Subscription.

However, due to the nature of the internet, AXONEPRO cannot guarantee the functioning of and access to the Software and/or the Application and/or the Services seven (7) days a week, twenty-four (24) hours a day.

 

Article 7: Interruptions to the Software, the Application and the Services

7.1- 7.1- AXONEPRO reserves the right to interrupt the operation of all or part of the Software and/or the Application and/or the Services at any time with or without notice, particularly for corrective and upgrade maintenance operations thereof, or to develop the content or presentation thereof. To the extent possible, AXONEPRO will inform Users prior to any corrective or upgrade maintenance operation.

Additionally, Users acknowledge that the Software and/or the Application and/or the Services can be interrupted for reasons beyond the control of AXONEPRO and that AXONEPRO therefore cannot guarantee continuous access to the Software and/or the Application and/or the Services.

In any event, AXONEPRO cannot be held liable for any interruption and/or malfunction of the Software and/or the Application and/or the Services, regardless of the cause.

7.2- 7.2- Users are asked to inform AXONEPRO of any technical issue that they encounter when using the Software and/or the Application and/or the Services, by writing to the following address and describing the issue encountered: support@ooti.co.

 

Article 8: Users’ general commitments – General restrictions over the use of the Software, the Application and the Services

8.1- D’une manière générale, les Utilisateurs s’engagent à respecter l’ensemble des Conditions Générales d’Utilisation ainsi que des lois et règlements applicables. Les Utilisateurs sont responsables de l’utilisation du Logiciel, de l’Application et des Services de manière générale, ainsi que de leurs conséquences.

8.2- 8.2- In the context of using the Software, the Application, and the Services, Users agree in particular to:

 

  • Provide accurate, comprehensive and truthful data and to update them systematically in the event of a change;
  • Comply with the prerequisites for the use of the Software, the Application or the Services;
  • Respecter les Conditions Générales d’Utilisation ;
  • Respect the image and reputation of AXONEPRO;
  • Not change or alter all or part of the Software, the Application or the Services;
  • Not restrict in any way whatsoever the use of the Software, the Application and/or the Services and not to falsify any wording or element of the Software, the Application and/or the Services;
  • Not distribute or attempt to distribute computer viruses or any other harmful elements through the Software, the Application and/or the Services;
  • Not intrude into an IT system, not damage the content or commit any of the violations punishable by Articles 323-1 and 323-7 of the French Criminal Code (“hacking”), not sending unsolicited bulk messages using the Software, the Application and/or the Services, a practice punishable by Article 226-18 of the French Criminal Code;
  • Not extract the contents of the Software, and/or the Application, and/or the Services from their database, particularly by using automated programmes;
  • Not provide their personal password to any third party;
  • Not use the Software, the Application and/or the Services for purposes in violation of current rules nor infringe the rights of third parties (particularly intellectual property and privacy rights);
  • Not attempt and refrain from bypassing, disabling, and disrupting in any way, any function of the Software, the Application, and/or the Services related to security, or to prevent or restrict the use or to copy the contents or impose limitations on the use of the Software, the Application, and/or the Services or content accessible from the Software, the Application, and/or the Services.
  • Not distribute all or part of the Software, the Application and/or the Services, and particularly the content, on another support, without the prior written consent of AXONEPRO;
  • More generally, not harm AXONEPRO.

8.3- 8.3- AXONEPRO reserves the right to delete a User’s account and/or their access to the Software, and/or the Application, and/or the Services without advance notice and without prejudice to other rights and actions that AXONEPRO could be entitled to take if the User uses the Software, and/or the Application, and/or the Services in an inappropriate manner.

 

Article 9: Users' responsibility

9.1- 9.1- Users are solely responsible for the choice of using the Software, Application, and Services and for their suitability for the Users’ needs, securing their IT system, and backing up their data. 

En outre, ils sont personnellement responsables de l’utilisation du Logiciel, de l’Application et des Services ainsi que des informations renseignées notamment dans le cadre de la création de leur Compte et de l’utilisation du Logiciel, de l’Application et des Services.

9.2- 9.2- The Users guarantee and hold harmless AXONEPRO against any damage it suffered and against any liability action taken against it based on any breach of the General Terms of Use and/or any rights of third parties. In the event of outright fraud, AXONEPRO will provide all necessary information to the competent bodies in charge of the control of said fraud and violations. 

9.3- 9.3- In the event of a breach by the Users of any of the obligations arising from these General Terms of Use, and particularly those contained above in Article 8, AXONEPRO reserves the right to suspend or terminate the User’s Account, without advance notice, under the terms and conditions of Article 10 of the General Terms and Conditions of Subscription. This termination will occur without prejudice to all other damages that AXONEPRO may claim as compensation for losses suffered due to such breaches by the User.

 

Article 10: AXONEPRO’s liability – AXONEPRO representations

10.1 - Responsibility

 

10.1.1- 10.1.1- The use of the Software, Application, and Services shall be at the Users’ own risk.

Users are solely responsible for the use of the Software, the Application and the Services and for their suitability to the Users’ needs, as well as for securing their IT network and backing up their data.

Users act under their sole responsibility in their relations with third parties in the context of the use of the Software, the Application, and the Services.

10.1.2- 10.1.2- The Services only make it possible to obtain administrative management solutions to business processes for their architecture agency.

AXONEPRO cannot in any case be held liable for any harm suffered by Users in the context of abnormal use of the Software, the Application and/or the Services, and particularly in the case of a violation of the General Terms of Use and/or the entering of false and/or inaccurate information by Users. 

10.1.3- 10.1.3- AXONEPRO cannot be held liable for direct or consequential damages, losses or expenses, resulting from the use of the Software, the Application, and/or the Services, or from the inability to use them, or from improper functioning, from an interruption for maintenance reasons, a technical malfunction of the server, or tied to an interruption of internet access, or for any other cause, virus, system issue or line problem.

AXONEPRO cannot be held liable for any damage to the Users’ IT system, for lost data, or for any other damage that results from the access or use of the Software, the Application, and/or the Services by the Users.

Furthermore, AXONEPRO cannot be held liable with regard to Users, to the maximum extent authorised by applicable law in France, for:

 

  • Any consequential damage that may be caused to them, including any lost profit (whether direct or consequential), any lost clients or loss of business reputation or for any data loss that Users may suffer;
  • Any loss or any damages that they may suffer, particularly due to:
    • the trust granted to the comprehensiveness, the accuracy of the information provided through the various features of the Services;
    • any change that AXONEPRO may make to the Software, the Application and/or the Services generally speaking, or any temporary or permanent any item or feature removed from the subscription offering;
    • a failure by Users to provide AXONEPRO with accurate information regarding their Account;
    • the access, use, or inability to use or access the Software, the Application, and/or the Services generally speaking;
    • the Users’ inability to keep secure and confidential a password or the information provided as part of their registration.

10.2- Representations 

USERS UNDERSTAND AND ACCEPT THAT:

  • THE SOFTWARE, APPLICATION, AND SERVICES ARE PROVIDED TO THEM “AS-IS.” FURTHERMORE, AXONEPRO CANNOT GUARANTEE THE CONSEQUENCES OF THE USE OF THE SOFTWARE, THE APPLICATION AND/OR THE SERVICES;

 

  • IN PARTICULAR, AXONE PRO DOES NOT GUARANTEE:
    • THAT THE SOFTWARE, THE APPLICATION AND/OR THE SERVICES CORRESPOND TO USER REQUIREMENTS;
    • THAT THE SOFTWARE, THE APPLICATION AND/OR THE SERVICES WILL OPERATE WITHOUT INTERRUPTION OR WITHOUT MALFUNCTION;
    • THAT THE RESULTS OF THE DATA COLLECTED BY THE FEATURES ARE COMPLETE, COMPREHENSIVE, TRUTHFUL, ACCURATE, AND RELIABLE.

None of the information or advice provided by AXONEPRO to the Users as part of the use of the Software, the Application and/or the Services, can be considered as granting a guarantee.

 

Article 11: Personal data

 

In accordance with the amended French Data Protection Act No. 78-17 of 06 January 1978, and Regulation (EU) 2016/679 regarding the protection of individuals with regard to the processing of personal data and the free circulation of such data, Users are informed that AXONEPRO performs an automated processing of their personal data for the purposes of using the Services, of processing, and of management of business relations, and the sale of the Service subscription.

 

This data may be transferred to affiliates and/or companies controlled by AXONEPRO as well as to subcontractors who contribute to these relations for their management, performance, processing, and payment.

 

Each User has a right of access, modification, correction, limitation, portability, and deletion over their data as well as a right of opposition.

 

 

 

 

To this end, they should write:

 

  • by mail to the following address: OOTI - 15 Rue Jeanne Braconnier – 92360 Meudon - France;
  • - by email at the following address: support@ooti.co.

 

It is recalled that Users can directly make any necessary modifications and deletions to their data on their own Account from the Website.

 

For further clarification, Users are asked to read the “Confidentiality policy” section available on the Website.

 

 

Article 12: Duration and termination of the General Terms of Use

 

12.1- Duration

 

The access and use of the Services offered by AXONEPRO through the Software are valid for an indeterminate length of time starting from the subscription by the User unless terminated by the User according to the terms and conditions provided for below.

 

12.2- 12.2- Termination of the General Terms of Use 

 

12.2.1- 12.2.1- The General Terms of Use are valid and apply for as long as the Users maintain their subscription.

 

12.2.2- 12.2.2- Users may discontinue the use of the Services either (i) by informing AXONEPRO at any time, through a notice, or (ii) by disabling their Account under the conditions described in Article 11 of the General Terms and Conditions of Subscription. The notice must be sent to AXONEPRO by email at the following address: compta@ooti.co.

 

12.2.3- 12.2.3- For its part, AXONEPRO may cancel the General Terms of Use binding it to the Users at any time, without advance notice, in the following scenarios:

  • The Users fail to comply with any of the terms and conditions of the General Terms of Use;
  • AXONEPRO is forced to do so by law.

This cancellation will be materialised through the disabling of the Users’ Account by AXONEPRO and will result in the same consequences as those provided for by Article 11 of the General Terms and Conditions of Subscription.

AXONEPRO se réserve également le droit de bloquer momentanément tout accès au Site Internet et/ou au Logiciel et/ou à l’Application et/ou aux Services aux Utilisateurs ayant commis un manquement aux Conditions Générales d’Utilisation et n’ayant pas respecté les prérequis définis à l’article 4 des Conditions Générales d’Utilisation.

Article 13: Intellectual property

13.1- 13.1- Some elements (particularly editorial, illustrations, studies, and videos) contained on the Website, and/or the Software, and/or the Application and/or the Services are protected by the laws governing intellectual property rights and in particular, copyrights, and are the exclusive property of AXONEPRO.

Likewise, trademarks, logos, graphics, and animations contained on the Website, and/or the Software, and/or the Application, and/or the Services are the exclusive intellectual property of AXONEPRO.

It is agreed that the General Terms of Use shall not result in any transfer of intellectual property rights from AXONEPRO.

 

13.2- 13.2- AXONEPRO grants, on a personal basis, to the Users, the non-exclusive, non-transferable right, free of charge, to use the Website, and/or the Software, and/or the Application, and/or the Services and any associated software, with it being specified that they are prohibited – directly or indirectly – from copying, modifying, creating a derivative work, reversing the design or the assembly or in any other way, attempting to obtain the source code (with the exception of the cases provided for by law), selling, assigning, sub-licensing, or transferring in any way whatsoever any right related to the Website, the Software, the Application, or the Services or associated software.

 

The Users agree not to modify the Website, the Software, the Application, the Services or the related software in any way and/or not to use modified versions thereof and, in particular (without this list being exhaustive) in order to obtain unauthorised access to the Website, and/or the Software, and/or the Application, and/or the Services. In particular, the Users agree not to access the Services by any other means than the Software from the Website and/or from the Application.

 

The Users are informed and acknowledge that the Website, the Software, the Application, the Services and any software used in relation thereto may contain confidential information or information protected by current intellectual property rights or any other law. The Users agree not to modify, rent, loan, sell, or distribute this content or create derivative works incorporating all or part of this content, unless they have received the express prior consent of AXONEPRO

 

The Website, and/or the Software, and/or the Application, and/or the Services contain texts and images that are the exclusive property of AXONEPRO (hereinafter, “Items of Intellectual Property”). The Items of Intellectual Property are made available to the User, free of charge, for the sole use of the Website, Software, Application and Services and in the context of the normal use of their features.

 

This authorisation to use the Items of Intellectual Property is granted personally, non-exclusively, and is non-transferable. AXONEPRO may revoke this authorisation of use of the Items of Intellectual Property at any time.

 

Users are prohibited – directly or indirectly – from copying, modifying, creating a derivative work, reversing the design or assemblage or any other way of attempting to find the source code (with the exception of the cases provided for by law), selling, assigning, sub-licensing, or transferring any right related to the Items of Intellectual Property in any way whatsoever. The User agrees not to modify the Items of Intellectual Property in any way.

 

In the event of non-compliant use or misuse of the Items of Intellectual Property, AXONEPRO reserves every right to stop the violation of its intellectual property rights and to de-register and/or disable the Users’ Accounts under the terms of Article 11 of the General Terms and Conditions of Subscription.

 

 

Article 14: Miscellaneous

 

14.1- 14.1- The General Terms of Use constitute the full agreement between the Users and AXONEPRO regarding the use of the Software, the Application and the Services, and generally speaking, the Website.

 

The General Terms of Use govern all of the uses by the Users of the Software, the Application and the Services, subject to the application of supplemental or specific terms of service governing certain Services for which Users must give their express approval.

 

14.2- 14.2- Generally speaking, if any provisions of the General Terms of Use are found to be inapplicable or declared as such in accordance with a law, regulation, or following the final decision of a competent court, the other provisions shall maintain their full force and scope and shall remain valid and applicable. The same principles will apply in the event of incomplete provisions.

 

14.3- 14.3- The fact that AXONEPRO does not make use, at a given time, of any of the provisions of the General Terms of Use, cannot be interpreted as a waiver of its right to make use of any of the said provisions in the future.

 

 

Article 15: Applicable law - Disputes

 

The use and operation of the Software, the Application and the Services are governed by French law. The validity, performance, and interpretation of the General Terms of Use applicable to the Services are also governed by French law.

 

For any issue and/or question concerning the Software, the Application and/or the Services, Clients can contact customer services to try to resolve matters amicably by emailing: support@ooti.co.

 

Tous litiges relatifs à l’application, l’interprétation ou l’exécution des Conditions Générales d’Utilisation ainsi qu’à l’utilisation et/ou l’exploitation du Logiciel, de l’Application et des Services ou ceux qui en seront la suite ou la conséquence seront soumis, s’agissant des personnes morales, à la compétence des juridictions de Paris, même en cas d’appel en garantie ou de pluralité de défendeurs.

 

Version of January 23rd, 2020.

© OOTI

GENERAL TERMS & CONDITIONS OF SUBSCRIPTION TO THE OOTI SERVICES FROM THE WWW.OOTI.CO WEBSITE

APPLICABLES A COMPTER DU 6 Juillet 2020

 

Article 1: Definitions

 

In the context of these General Terms and Conditions of Subscription, the terms used below shall have the following meanings, whether they are used in the singular or plural form.

Application ”: means the tracking application offered by AXONEPRO, making it possible to:

  • access certain Services, particularly an overview of:
  • the dashboard;
  • the project management feature;
  • the resource management feature;
  • the budget tracking feature (measures efficiency and profitability);
  • the finance management feature (invoice management, revenue monitoring and cost control);
  • the task manager;
  • the internal blog;
  • how to edit expense reports and work schedules using the budget tracking feature;

AXONEPRO » désigne la société AXONEPRO, société par actions simplifiée au capital de 5.000,00 euros, immatriculée au registre du commerce et des sociétés de Nanterre sous le numéro 834 181 992 et dont le siège social est situé 15, rue Jeanne Braconnier – 92360 Meudon qui édite le Site Internet et l’Application et propose le Logiciel et les Services ;

“Client”: means any natural person or legal entity who has created an Account as a professional and who accesses and uses the Services;

Account » means the user account created under the conditions provided for in Article 5 of the General Terms and Conditions, accessible from the Website and enabling the User to subscribe to and use the Services;

General Terms and Conditions » means these general terms and conditions of subscription determining the terms and conditions of subscribing to the Services by the Clients; 

Login Details means the login and confidential code or password enabling the Client to access their Account;

Software means the architecture agency management software named OOTI belonging to AXONEPRO and accessible from the Website;

“Services”: means the services offered by AXONEPRO through the Software that enables Clients to benefit from administrative management solutions regarding business processes, particularly through several features, which comprise:

  • A project management feature;
  • A resource management feature;
  • the budget tracking feature (measures efficiency and profitability);
  • the finance management feature (invoice management, revenue monitoring and cost control);
  • Un tableau de bord ;
  • the task manager;
  • Un blog interne ;
  • An online chat as well as frequently asked questions (FAQ);

Website » : means the architecture agency management software named “OOTI” belonging to AXONEPRO and accessible from the Website; https://www.ooti.co et à partir duquel les Clients peuvent s’abonner et utiliser les Services. Le Site Internet comprend notamment l’ensemble des composants informatiques (notamment les logiciels et développements informatiques et les pages Web, incluant les programmes en code source et objet, les travaux de conception préparatoire, les cahiers des charges, et études préalables, la documentation utilisateur relative à l’utilisation et à l’exploitation du site internet), la charte graphique (y compris les projets, maquettes, prototypes et plans), l’infrastructure ainsi que le contenu (notamment les textes, sons, images fixes ou animées, vidéos et bases de données) ;

“Smartphone”: means smart mobile phones used to access applications through an internet network;

" Tablet » : désigne les écrans tactiles permettant d’accéder à des applications par l’intermédiaire d’un réseau internet.

 

Article 2 Purpose - Enforceability

The purpose of the General Terms and Conditions is to define the terms and conditions under which the Clients subscribe to the Services accessible through the Software.

The General Terms and Conditions are systematically brought to the attention of Clients in order to enable them to access and use the Services. They apply exclusively to any subscription request accepted by AXONEPRO and take precedence over all other terms and conditions, with the exception of the special terms and conditions that have been expressly accepted by AXONEPRO especially when placing the order. Therefore, any other condition is not binding upon AXONEPRO until it is confirmed in writing by AXONEPRO.

IMPORTANT: NOTE TO CLIENTS

ANY SUBSCRIPTION TO THE SERVICES FROM THE WEBSITE IMPLIES THE EXPRESS, PRIOR, FULL, AND UNCONDITIONAL ACCEPTANCE OF THE GENERAL TERMS AND CONDITIONS. BY TICKING THE BOX: “ I have read and agree to the general terms and conditions of subscription, the terms of use, and the confidentiality policy ” AND/OR BY SIGNING THE Purchase Order, THE USER ACKNOWLEDGES THAT THEY ARE BOUND BY ALL OF THE GENERAL TERMS AND CONDITIONS.

 

Article 3: Offers

3.1- The subscription offers are those accessible on the Website under the “Pricing” tab. They are valid as long as they are available on the Website.

 

3.2- AXONEPRO offers three (3) subscription plans, which are:

  • Plan STARTER ;
  • Plan PRO ;
  • Plan PREMIUM 

the details of which are listed on the Tarification ” page of the Website, available at the following address: https://www.ooti.co/pricing/.

Furthermore, AXONEPRO offers bespoke subscription plans including in particular additional support services during the installation of the Software and a dedicated and unlimited customer service. For quotes, the Clients could refer to the Website's “ Tarification "page and click on " More than 15 employees ? » en bas de page sur l’onglet « Contact-us ». 

3.3- 3.3- The information regarding subscription plans, of any type, supplied by AXONEPRO can be viewed on the Website at the time of purchase of the subscription.

 

3.4- 3.4- AXONEPRO reserves the right to modify the subscription plans offered, without prejudice to prior subscriptions made by the Clients. 

Since the Software, Application, and/or Services are subject to change, AXONEPRO reserves the right to modify the specifications, characteristics, and contents of subscription plans, for any reason whatsoever, or to withdraw one of the Services from the subscription plans.

These modifications and/or withdrawals may occur at any time without advance notice, including after the Clients subscription if these modifications result from the application of any standards, legislation or regulation and/or in the event of a problem, particularly a technical issue, related to the Software, Application, and/or Services.

 

Enfin, AXONEPRO se réserve le droit d’apporter des améliorations et/ou de corriger toute erreur sur le contenu des offres d’abonnement.

 

Article 4: Subscription prerequisites

4.1- 4.1- To be able to subscribe to the Services from the Website, Clients must:

  • Disposent d’une connexion internet ;
  • Be the holders of an internet subscription giving them access to the Website, with it being understood that only the Client is responsible for the related costs; 
  • Warrant that they have the legal capacity to sign up, and particularly have reached the age of majority and have the necessary authority to commit the company that they represent; 
  • Not be competitors of AXONEPRO and/or not be subscribing for the purposes of competing with AXONEPRO, fraudulently, and/or in a way that harms the interests of AXONEPRO; 
  • Soient le détenteur autorisé de toute carte de crédit/débit qu’ils utiliseront pour le paiement de l’abonnement et que cette carte donne accès à des fonds suffisants pour couvrir le montant de l’abonnement ; 
  • Have created an Account according to the terms provided for in Article 5 of the General Terms and Conditions. 

4.2- 4.2- AXONEPRO may not be held liable in the event of a subscription to the Services by persons who do not meet the conditions provided for in Article 4.1 of the General Terms and Conditions.

 

Article 5 Creating an Account 

5.1- Prior to signing up for any subscription, the Clients must create an Account on the Website.  

To do so, they must:

  • Click on the “Register" tab;
  • Fill out the online registration form by entering the following information: 
  • First name
  • Name
  • Email
  • Password (containing at least 8 characters)
  • Password (again)
  • Tick the " I have read and agree to the general terms and conditions of subscription, the terms of use, and the confidentiality policy » ;
  • Then click on the “ Sign up ».

The Clients will then arrive on a verification page asking them to verify their email address and then receive a welcome email prompting them to click on the words, “click here” to confirm their email address.

 

Once this confirmation has been made, the Clients will arrive on a new page, where they must: 

  • fill out information regarding their company, and in particular, the following information:

 

  • Company name
  • Company type
  • Company size
  • City/Town
  • Country
  • Currency
  • Telephone No.
  • Click on the “Next” tab.

5.2– Les Clients s’engagent à fournir des informations vraies, exactes, à jour et complètes sur son identité et sur l’identité de la société qu’il représente, conformément à l’article 6-II de la loi n°2004-575 du 21 juin 2004 sur la confiance dans l’économie numérique.

 

Ils s’engagent notamment à ne pas créer une fausse identité de nature à induire AXONEPRO ou les tiers en erreur et à ne pas usurper l’identité d’une autre personne morale ou physique. Les Clients s’engagent à mettre immédiatement à jour les données qu’ils ont communiquées en cas de modification desdites données.

 

5.3- Dans l’hypothèse où les Clients fournirait des informations fausses, inexactes, erronées, périmées, incomplètes, trompeuses ou de nature à induire en erreur, AXONEPRO pourra, immédiatement sans préavis ni indemnité, suspendre ou résilier leur Compte et leur refuser l’accès, de façon temporaire ou définitive au Site Internet et/ou à l’Application et/ou au Logiciel et/ou aux Services. Par ailleurs, la responsabilité de AXONEPRO ne pourra en aucun cas être recherchée en cas d’inexécution et/ou d’exécution partielle de l’abonnement liée à la fourniture d’informations de cette nature.

 

5.3- Le Compte est accessible par le biais des Identifiants des Clients, lesquels sont placés sous sa responsabilité exclusive. Ces derniers s’obligent à les conserver secrets et à ne pas les divulguer sous quelque forme que ce soit. Si l’un des éléments de l’Identifiant est perdu ou volé, ces derniers doivent informer sans délai AXONEPRO qui procédera alors à l’annulation et/ou la mise à jour de l’Identifiant concerné.

 

La sauvegarde de la confidentialité du mot de passe confié aux Clients relève de l’entière responsabilité de ces derniers. A cet égard, les Clients sont tenus de s’assurer, à l’issue de chaque session, qu’ils se sont effectivement déconnectés du Site Internet et/ou de l’Application, en particulier lorsqu’ils accèdent au Site Internet à partir d’un ordinateur public.

 

5.4- In case their password gets lost, the Clients can reset it through the Website by going to the “Login” tab and clicking on “Forgotten password?”

 

Article 6: Subscription

6.1- Specificities

 

The subscription to the Services enables each Client with an Account to use the Services based on the chosen subscription plan.

 

The subscription is granted per Account, with it being understood that only one Account per Client may be created.

However, the Clients can give access to the Account to up to thirty (30) users per Account for such Users to use the Services. Where applicable, the Clients are solely responsible for the access they grant.

 

6.2- Trial period

 

Prior to any subscription, AXONEPRO offers a trial period by Account to its Clients so that they can use the services corresponding to one of the subscription plans. It is hereby specified that each Account can only receive one trial period regardless of the number of subscriptions plans the Clients have subscribed to.

 

In order to use the trial period, the Clients must go to the “Pricing” tab on the Website, select a subscription plan and click on “Try free of charge.” Clients must then create an Account under the terms of Article 5 of the General Terms and Conditions.

 

La période d’essai est gratuite et sans engagement. Elle est valable pendant une période de quinze (15) jours à compter de la création du Compte par les Clients et du moment où ils ont cliqué sur « Try for free ».

 

A la fin de la période d’essai de quinze (15) jours, les Clients pourront toujours accéder à leur Compte et exporter les données présentes sur le Compte, toutefois, ils n’auront plus accès aux Services. Dans l’éventualité où les Clients souhaitent bénéficier des Services, ces derniers devront souscrire à une formule d’abonnement dans les conditions de l’article 6.3 des Conditions Générales.

 

6.3- 6.3- Signing up to a subscription plan

 

6.3.1- To sign up from the Website, the Clients must first create an Account under the conditions defined in Article 5 of the General Terms and Conditions and access their dashboard. From the dashboard, Clients must click on the icon representing a person, click on the “Invoicing” tab on the drop-down menu, then click in the “Current plan” box on the “Change your subscription” tab and select the desired subscription plan.

 

The dashboard is then updated with the subscription plan selected and the Clients are prompted to move on to payment, according to the terms provided for in Article 7 of the General Terms and Conditions.

 

6.3.2- The Clients could also subscribe to a personalized subscription plan by making a request directly to AXONEPRO. In this aim, Clients could refer to the Website's “Pricing” page and click on “More than 15 employees?” at the bottom of the page under the “Contact us” tab. Subscription requests will generate a purchase order detailing the subscription plan, the Services as well as the additional services, the duration of the subscription and the terms of payment. The subscription will only trade once the purchase order has been returned, signed by the Clients.

 

6.3.3- 6.3.3- AXONEPRO reserves the right to refuse subscriptions to all Clients in the event of (i) the Services being unavailable, (ii) the existence of a dispute between the Clients and AXONEPRO regarding a previous account and/or the payment of AXONEPRO invoices, (iii) if the Clients having a business in competition with that of AXONEPRO and/or if they are subscribing for the purpose of developing a business in competition with that of AXONEPRO.

 

 

Article 7 Financial terms and conditions

 

The Clients are informed that signing-up to the subscription plans is chargeable.

 

The prices of the various subscription plans for the Services are displayed on the Website and are expressed in euros (€) excluding taxes, mentioning the applicable VAT rate where applicable.

 

Applicable prices applicable are those in effect at the time the Clients sign up for the Subscription and depend on the plan selected.

 

AXONEPRO reserves the right to change the prices displayed on the Website at any time. Where applicable, the Services will be invoiced to the Clients at the prevailing price on the subscription date.

 

 

 

Article 8 Invoicing and payments

 

8.1- 8.1- Means of payment

 

Unless special terms and conditions agreed between AXONEPRO and the Clients when placing the order, the subscription is payable:

 

  • By credit or debit card (Visa, Discover Card, Mastercard, American Express). The Clients card number, the name of the card holder, the expiry date and the cryptogram are entered from the Clients Account in the " Invoicing" tab and then in the "Details of invoicing” - “Method of payment”.

 

AXONEPRO ne saurait être tenue responsable en cas d’usage frauduleux des moyens de paiement utilisés.

 

Dès réception de la demande d’abonnement et/ou des options, une demande de débit du compte bancaire sera adressée à l’organisme payeur. L’abonnement et/ou sa reconduction seront validés lorsque la banque des Clients indique à AXONEPRO que le paiement a bien été pris en compte et effectué.

 

  • By bank transfer, from the information provided on the Website and/or the Application when the Clients selects the method of payment.

 

  • By monthly direct payment;

 

  • By bank transfer then by monthly direct payment.

 

8.2- Invoices

 

Unless special terms and conditions agreed between AXONEPRO and the Clients in the order, the sums owed by the Clients are the subject of invoices issued monthly and/or annually by AXONEPRO based on the subscription period selected.

 

The invoices are issued in the name of the Clients and are sent via email to the address entered by the Clients when signing up for their subscription and/or are available upon written request from AXONEPRO accounting department at the following address: compta@ooti.co.

 

8.3- Payment

 

En cas de paiement par carte bancaire ou de crédit, les Clients seront prélevés de la somme définie automatiquement chaque mois, jusqu’à ce qu’ils résilient leur abonnement dans les conditions prévues à l’article 10.2 des Conditions Générales.

 

For payments by bank transfer, the Clients must issue a transfer order from their bank to AXONEPRO using the information provided on the Website and/or the Application when selecting the payment method of. The transfer must be accompanied by the order references of the subscription offer. Any transfer costs will be payable by the Clients.

 

For monthly direct payment, the Clients must complete a SEPA Direct Debit Mandate authorizing AXONEPRO to collect the amounts due. In addition, this mandate must be signed and returned to AXONEPRO.

8.4- Default of payment / Late payment

 

En cas de refus de la part de la banque d’un débit de carte bleue ou refus d’un autre moyen de paiement, l’abonnement ne sera pas définitif et il appartiendra aux Clients de contacter le service client d’AXONEPRO afin de régler leur abonnement par tout moyen de paiement.

 

Otherwise, the Clients’ subscription will be automatically cancelled.

 

In addition, if so, AXONEPRO reserves the right to suspend or cancel the subscription without engaging its responsibility. If applicable, payments to be made until the end of the subscription will be immediately due.

 

 

Article 9: Effective date/Length of the Subscription to the Services

 

Unless special terms are agreed upon between AXONEPRO and the Client when placing the order, subscriptions are valid for a set period of time starting from the receipt of the payment and depending on the plan selected by the Client:

 

  • for a period of one (1) month renewable automatically by tacit renewal for successive periods of one (1) month, unless the subscription is cancelled by the Client or by AXONEPRO according to the terms under Article 10.2;

 

  • for a period of one (1) year renewable automatically by tacit renewal for successive periods of one (1) year, unless the subscription is cancelled by the Client or by AXONEPRO according to the terms under Article 10.2.

 

Furthermore, Clients are informed that if the subscription is cancelled by the Client or by AXONEPRO before the end of the contractual period under way, the balance of sums owed by the Client to AXONEPRO until the end of the contractual period become payable immediately.

 

 

Article 10 : Modification/Cancellation/Deletion of the subscription

 

10.1- Modification

 

Clients with a subscription have the option of modifying their Subscription to the Services at any time for a higher level or lower-level subscription.

 

To do so, Clients must access their dashboard on their Account. From the dashboard, Clients must click on the icon representing a person, click on the “Invoicing” tab on the drop-down menu, then click in the “Current plan” box on the “Change your subscription” tab and select the desired subscription plan.

 

Once the subscription plan has been changed, they can confirm the change by clicking on the “Save” tab.

 

Changes to the subscription plan will take effect immediately and the Clients will be invoiced, on a prorata basis of the former plan for the past period and, on a prorata basis of the new subscription plan chosen for the upcoming period.

 

10.2- Cancellation and Suspension

 

10.2.1- 10.2.1- The subscription to the Services can be cancelled by the Clients directly on the Website from the Clients Account.

 

Cancellation requests can be made by giving a minimum of twenty-four (24) hours' notice before the subscription renewal date.

 

The cancellation will then automatically be effective at the end of the contractual period under way.

10.2.2- 10.2.2- AXONEPRO reserves the right to cancel and/or suspend the subscription to the Services without advance notice in the event of:

 

  • non-payment

 

  • use of the Software and/or the Application and/or the Services by the Clients not in compliance with the general terms of use of the Software;

 

and this, without AXONEPRO being held liable and/or the Clients being able to claim for any compensation.

 

Where applicable, the cancellation and/or suspension will be notified to the Clients by email and the payments to be made until the end of the subscription will be payable immediately.

 

 

Article 11 : Account deactivation

 

11.1- 11.1- The Clients’ account will remain active as long as:

 

  • the Clients are registered on the Website;
  • the Clients pay for the subscription to the Services.

 

Once the Clients no longer pay for the subscription, access to the Services is disabled, with it being understood that the Client may still access their Account but will not have access to the Services unless they sign up for and pay for another subscription to the Services.

 

11.2- 11.2- The Client retain the right to disable, at any time, their Account on the Website.

 

To do so, the Clients must send an email to the following address: support@ooti.co asking to disable their Account. A copy of their ID may be requested in order to prevent identity theft.

 

Access to the Account will end on the anniversary date of the subscription.

 

11.3- 11.3- Unsubscribing and/or deleting an Account is permanent, and the Account being deleted irreversibly, personal data connected with said Account are automatically deleted and cannot be recovered.

 

Unsubscribing and/or deleting an Account does not prevent Clients from resubscribing and creating a new Account.

 

11.4- En cas de non-respect des obligations découlant de l’acceptation des Conditions Générales, d’incidents de paiement du prix d’une commande, de délivrance d’informations erronées à la création du compte ou d’actes susceptibles de nuire aux intérêts de AXONEPRO, cette dernière se réserve le droit de suspendre sans préavis l’accès au Site Internet et/ou au Logiciel et/ou à l’Application et/ou aux Services ou, en fonction de la gravité des actes, de supprimer le Compte des Clients sans que des dommages et intérêts puissent être réclamés. 

 

 

Article 12: Website Access and Availability

 

The Website is accessible twenty-four (24) hours a day, seven (7) days a week.

 

However, due to the nature of the internet, AXONEPRO cannot guarantee the functioning of and access to the Website seven (7) days a week, twenty-four (24) hours a day.

 

AXONEPRO reserves the right to interrupt the operation of the Website at any time with or without notice, particularly for corrective and upgrade maintenance operations thereof, or to develop the content or presentation thereof and/or for any other legitimate reason. Insofar as possible, AXONEPRO will inform Clients prior to any corrective or upgrade maintenance operation.

 

Additionally, Clients acknowledge that the Website may be interrupted for reasons beyond the control of AXONEPRO and that AXONEPRO therefore cannot guarantee continuous access to the Website.

 

In any event, AXONEPRO cannot be held liable for any interruption and/or malfunction of the Website, regardless of the cause. 

 

Clients are asked to inform AXONEPRO of any technical issues that they may encounter when browsing and/or using the Website, by writing to the following address and describing the problem encountered: info@ooti.co..

 

 

Article 13 : Changes to the General Terms and Conditions

 

AXONEPRO reserves the right to modify the General Terms and Conditions at any time, particularly in order to take into account any legal, case law, editorial, functional and/or technical changes of the Software and/or the Website.

 

The version of the General Terms and Conditions that takes precedence is the version available online on the day the subscription is validated.

 

Any subscription by the Clients after the publication of amended General Terms and Conditions implies the acceptance by the Clients of the new General Terms and Conditions.

 

 

Article 14 : Personal Data

 

Conformément à la loi n°78-17 du 6 janvier 1978 modifiée relative à l’informatique, aux fichiers et aux libertés dite loi « informatique et libertés » et au Règlement (UE) 2016/679 relatif à la protection des personnes physiques à l’égard du traitement des données à caractère personnel et à la libre circulation de ces données, les Clients sont informés que AXONEPRO procède à un traitement automatisé de ses données à caractère personnel aux fins de traitement et de gestion des relations commerciales et de la vente de l’abonnement aux Services.

 

This data may be transferred to affiliates and/or companies controlled by AXONEPRO as well as to subcontractors who contribute to these relations for their management, performance, processing, and payment.

 

Chaque Client dispose des droits d’accès, de modification, de rectification, de limitation, de portabilité et de suppression des données le concernant, ainsi qu’un droit d’opposition.

 

To this end, they should write:

 

  • by mail to the following address: OOTI - 15 Rue Jeanne Braconnier – 92360 Meudon - France;
  • - by email at the following address: support@ooti.co.

 

It is recalled that, with regard to corrections and updates to data regarding their Account, the Clients may directly make the necessary changes and deletions on their own Account.

 

For further clarification, the Clients can read the “Confidentiality policy” section available on the Website.

 

 

Article 15 :Intellectual property

 

15.1- Les marques, logos, graphiques et animations, contenus sur le Site Internet et/ou l’Application et/ou le Logiciel, sont la propriété exclusive d’AXONEPRO.

 

L’abonnement aux Services ne saurait entraîner une quelconque cession des droits de propriété intellectuelle d’AXONEPRO.

 

15.2- Le Site Internet et/ou l’Application et/ou le Logiciel contiennent des textes, images, qui sont la propriété exclusive d’AXONEPRO.

 

AXONEPRO accorde, à titre personnel, aux Clients, le droit non exclusif et non cessible, à titre gratuit, d’utiliser le Site Internet, l’Application, le Logiciel et tout logiciel associé, étant précisé qu’il leur est interdit – directement ou indirectement – de copier, modifier, créer une œuvre dérivée, inverser la conception ou l’assemblage ou de toute autre manière tenter d’obtenir le code source (à l’exception des cas prévus par la loi), vendre, attribuer, sous-licencier ou transférer de quelque manière que ce soit tout droit afférent au Site Internet, à l’Application, au Logiciel ou aux logiciels associés.

 

Les Clients s’engagent à ne modifier en aucune manière le Site Internet, l’Application, le Logiciel ou les logiciels y afférents et/ou à ne pas utiliser de versions modifiées de ceux-ci et notamment (sans que cette énumération soit limitative) en vue d’obtenir un accès non autorisé au Site Internet et/ou à l’Application et/ou au Logiciel.

 

En cas d’utilisation non-conforme ou abusive du Site Internet, de l’Application et/ou du Logiciel, AXONEPRO se réserve toute voie de droit pour faire cesser l’atteinte à ses droits de propriété intellectuelle et pourra résilier l’abonnement du Client, le désinscrire et/ou désactiver son Compte dans les conditions des articles 10 et 11 des Conditions Générales.

 

 

Article 16 : Sales References

 

 

The Client expressly authorises AXONEPRO and its affiliate companies to use its name, logo, its trademark(s) and/or any distinctive mark as a sales reference, in any communications format of its choice, particularly on its Website and for the duration of the subscription taken out by the Client, and for a period of two (2) years following the end of their subscription.

 

 

Article 17 : Proofs

 

The files, date and messages recorded in AXONEPRO computer systems will be admitted as proof of acts and facts that took place between AXONEPRO and the Clients.

 

The preservation of records shall be presumed to have taken place under reasonable conditions of security, unless proved otherwise, if the messages, data and other files are systematically saved on a reliable and durable support.

 

 

Article 18 : Applicable Law – Disputes

 

The General Terms and Conditions as well as the Service subscription agreements entered into via the Website are governed by French law.

 

For any issue and/or question concerning the subscription, Clients are asked to contact Customer Services in order to try to reach an amicable solution by emailing them at the following address: info@ooti.co..

 

Tous litiges relatifs à l’application, l’interprétation ou l’exécution des Conditions Générales ainsi qu’aux contrats d’abonnement aux Services ou ceux qui en seront la suite ou la conséquence seront soumis, s’agissant des personnes morales, à la compétence des juridictions de Paris, même en cas d’appel en garantie ou de pluralité de défendeurs.

 

Version du 6 Juillet 2020

© OOTI